Finding the perfect match: Nathan’s journey to hiring the right VA for Transform U Coaching

Running a business like Transform U Coaching can be overwhelming, especially when you're managing lead generation, admin tasks, and social media. That’s where hiring the right Virtual Assistant (VA) comes in. With the right VA, you can delegate these crucial tasks, freeing up time to focus on growing your business.

But finding the right Virtual Assistant (VA) was far from easy. Nathan’s journey is a powerful story of persistence, adaptability, and learning, showing that hiring the right VA can transform a business.

The First VA: A promising start

Nathan’s journey with VAs began on 18th September 2023, when he hired his first VA to handle admin and social media tasks. This VA quickly made a positive impact, delivering key wins in the first month:

• Consistent social media posting
• Upgraded and organised administrative systems
• Updated sales funnels and nurture sequences

By the third month, the VA had achieved even more:

• Freed up Nathan’s time for networking and relationship building
• Developed a consistent social media presence and grew its reach
• Built a bank of reusable content
• Updated the website with fresh content
• Created an email list and database of contacts

Nathan was impressed by the VA’s proactive attitude and attention to detail, rating her overall performance as 6/6.

However, in March 2024, the VA was absorbed by another EVS client for a full-time role that better suited her evolving skills and availability. While this was a natural progression for the VA, it meant Nathan had to start over.

The second VA: Learning and adjusting

On 25th March 2024, was the start of Nathan’s replacement VA. This time, the focus was on refining marketing strategies and maintaining momentum. The VA brought enthusiasm, tenacity, and resilience to the role and delivered key wins, including:

• Developing brochures for client outreach
• Crafting a social media plan

While this VA met many of Nathan’s needs, the overall fit wasn’t perfect for his growing business. By 7th June 2024, Nathan decided it was time to search for someone whose skills and vision aligned more closely with Transform U Coaching’s long-term goals.

Another milestone during this time was Nathan becoming an Ambassador of BNI North, a testament to the extra time he gained to focus on networking and building relationships.

The third VA replacement: Finding the perfect match

Nathan’s persistence paid off when, on 10th June 2024, he welcomed his third VA. From the beginning, the impact was clear:

First Month Wins: Website updates, consistent social media posting, updated admin files, and a new content calendar for social media.

Third Month Wins: The VA shifted focus to Nathan’s other business and completed a long-overdue project—finalising website updates, which, while not yet launched, marked significant progress. Additionally, the VA revamped Nathan's social media presence, further solidifying his online brand.

The strongest points of this VA? Diligence, clear communication, professionalism, and a passion for making a difference. Most importantly, this VA freed up 20+ hours of Nathan’s time per week, allowing him to focus on scaling his businesses and expanding his influence.

Nathan rated the overall performance of this VA as 6/6, feeling confident that this partnership would continue to thrive.

Lessons learned along the way

Nathan’s story highlights an important truth for business owners: finding the right VA is a process, not a one-time event.

“The first VA was amazing and helped me immensely, but when she moved on, it taught me to adapt and keep going. Each VA brought something valuable, and every step helped refine what my business needed,” Nathan shared.

He learned that hiring a VA is about more than just delegation—it’s about building a partnership. Persistence is key because giving up would mean missing out on the invaluable support a VA provides.

The future of Transform U Coaching

With his current VA, Nathan feels empowered to focus on scaling Transform U Coaching. The combination of a revamped social media presence, updated administrative systems, and freed-up time is setting the stage for long-term growth.

Nathan’s journey proves that while finding the right VA can be challenging, the rewards are transformative. His persistence and adaptability turned a series of challenges into a success story.

Your turn to Transform

Feeling overwhelmed by repetitive tasks or struggling to focus on growth? Nathan’s story shows that persistence pays off, and the right VA can free you to focus on what truly matters.

At EVS, we specialise in matching businesses with the perfect Virtual Assistants who align with their vision and goals. Start your journey today and transform your business with EVS!

📞 Book a FREE Discovery Call to find your ideal VA.
🌐 Visit us at empoweringvirtualsolution.com.
📧 Contact us at [email protected] and take the first step toward your success story!